Major Immigration Changes in Poland: What Foreign Students and Workers Need to Know Effective June–July 2025

Changes for Foreign Workers (Effective June 1, 2025)

Elimination of the Labor Market Test:

Employers are no longer required to conduct a labor market test before hiring foreign nationals. Instead, a list of "protected" professions will be introduced, restricting foreign employment in certain roles.

Mandatory Electronic Work Permit Applications:

All work permit applications must now be submitted electronically through designated platforms. Paper submissions are no longer accepted, ensuring a more efficient and standardized process.

Stricter Employer Obligations and Penalties:

Employers must adhere to enhanced compliance measures:

• Contract Requirements: Employment contracts must be signed before work commences and be available in both Polish and a language understood by the foreign employee.

• Notification Duties: Authorities must be informed of changes such as employment termination, changes in work hours, or employee absences exceeding two months.

• Data Retention: Employers are required to retain employment records for two years after the end of the employment relationship.

• Increased Fines: Penalties for non-compliance have been heightened, with fines ranging from PLN 3,000 to PLN 50,000 for employers and PLN 1,000 to PLN 5,000 for foreign nationals working without authorization.

Important Updates for Foreign Students (Effective June 1- July 1, 2025)

Revised English Language Proficiency Requirements:

Foreign students must demonstrate a minimum B2 level proficiency in English, as per the Common European Framework of Reference for Languages (CEFR). Accepted certifications include IELTS, TOEFL, Pearson, and Cambridge exams. Notably, the Duolingo English Test may no longer be accepted.

Introduction of Entrance Examinations:

Applicants from outside the EU, OECD, or EFTA, or those without recognized international diplomas, will be required to pass entrance examinations. These assessments may take the form of oral interviews or written essays, depending on the chosen program.

Mandatory Recognition of Educational Documents:

All secondary school certificates and diplomas obtained outside the EU, OECD, or EFTA must be recognized through Poland's Syrena system. This online process is essential for validating educational qualifications and is free of charge.

Changes in Work Rights for Students:

The previous allowance for full-time foreign students to work without restrictions is being revised. Under the new regulations, part-time and language course students are prohibited from working. Additionally, a separate work permit may be required for most jobs, and each employer must be explicitly named in the permit.

New Enrollment Cap for Foreign Students:

A significant policy change introduces a cap on the number of foreign students at Polish universities. Each institution is now limited to enrolling foreign nationals up to 50% of its total student population. Universities that exceed this threshold will be prohibited from admitting additional foreign students until the proportion falls below the set limit. This measure aims to ensure a balanced student demographic and uphold the quality of education.

Transition Guidelines for Current and Prospective Applicants

• Application Deadlines: Students who complete their admissions process and pay tuition fees by June 23, 2025, can proceed under the existing rules. Applications finalized after this date must comply with the new requirements.

• Visa Applications: Applicants must ensure all documents, including recognized educational certificates and valid English proficiency tests, are submitted in accordance with the updated criteria.

• Work Permit Considerations: Students intending to work should verify if their employment falls under the new restrictions and obtain the necessary permits accordingly.

Final Thoughts:

Poland's 2025 immigration reforms represent a significant shift in the country's approach to foreign students and workers. By understanding and adhering to these new regulations, applicants can better navigate the process and ensure compliance. Prospective students and employers are encouraged to consult official resources or seek legal advice to stay informed about these changes.

At every step of the process, Bunect is here to help. Whether you're checking your visa eligibility, ensuring your documents meet new requirements, or simply trying to understand what the latest rules mean for you

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